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Privacy Notice

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The Parochial Church Council (PCC) of Holy Trinity Church, Dartford

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
 
2. Who are we

The PCC of Holy Trinity Church, Dartford is the data controller.  The data controller decides how your personal data is processed and for what purposes.
 
3. How do we process your personal data?

The PCC of Holy Trinity Church, Dartford complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

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4. We use your personal data for the following purposes

  • To enable us to provide a voluntary service for the benefit of the public in our Parish and town.

  • To administer membership records.  

  • To fundraise and promote the interests of the church.

  • To manage our employees and volunteers.  

  • To maintain our own accounts and records (including the processing of gift aid applications).

  • To inform you of news, events, activities and services running at Holy Trinity Church, Dartford and other local churches. 

  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

 

5. What is the legal basis for processing your personal data

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

    • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes).

    • There is no disclosure to a third party without consent. 


6. How do we share your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

 

7. How long do we keep your personal data

We will keep some records permanently if we are legally required to do so.  We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits.  In general, we will endeavour to keep data only for as long as we need it.  This means that we may delete it when it is no longer needed. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

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8. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of Holy Trinity Church, Dartford holds about you. 

  • The right to request that the PCC of Holy Trinity Church, Dartford corrects any personal data if it is found to be inaccurate or out of date. 

  • The right to request your personal data is erased where it is no longer necessary for the PCC of Trinity Church, Dartford to retain such data.

  •  The right to withdraw your consent to the processing at any time.

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller where applicable, (known as the right to data portability).

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.

  • The right to object to the processing of personal data, where applicable.

  • The right to lodge a complaint with the Information Commissioners Office.

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9. Further processing of your data

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

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10. Contact Details
To exercise all relevant rights, queries or complaints please click here or go to our contact us page. You can withdraw or change your consent at any time by contacting the Vicar at Trinity Church, Dartford - Email: mjhenwood@btinternet.com 
 
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

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